Speaker applicant privacy notice
This notice explains how AI Think Special Projects Consulting Limited (“AI Think”) uses the personal data you give us when you apply to join the AI THINK International Speakers Bureau. Organisations that contact us about speakers or panels are covered by our privacy notice.
1. Who we are
AI Think Special Projects Consulting Limited, registered in Ireland under company number 782262, is the data controller. Contact for all data protection matters: erica.moscatello@aithink.ie.
2. What we collect
- Identity and contact details: name, professional title, email address and country of residence.
- Professional profile: areas of expertise, biography, languages, previous speaking experience, your CV, and any links you give us to a professional profile, website or conference video.
- Technical data: to prevent abuse of the form, a one-way code derived from your IP address, kept for one hour.
Please do not include your date of birth, health information, religion or other details that are not needed to assess your professional profile.
3. Why we use it, and our legal basis
| Purpose | Legal basis (GDPR) |
|---|---|
| Assessing your application | Your consent, Art. 6(1)(a), and steps taken at your request before a contract, Art. 6(1)(b) |
| Preparing a representation agreement, if your application is accepted | Steps before a contract and performance of a contract, Art. 6(1)(b) |
| Publishing your profile in our speakers catalogue | Only with your specific authorisation, Art. 6(1)(a). We never publish a profile automatically |
| Proposing you to a client for a specific event | Under the representation agreement, Art. 6(1)(b), and only after we have told you about the event |
| Keeping records and establishing or defending legal claims | Legitimate interest, Art. 6(1)(f) |
4. Who receives it
- Our hosting and email providers, who process data on our behalf under a written contract.
- Our professional advisers, who are bound by confidentiality.
- Clients and event organisers, only after your application is accepted and only for an engagement you know about.
- Public authorities, where the law requires it.
We do not sell personal data.
5. Where it is kept
Your application and CV are stored on our hosting server in Ireland, in a private folder that cannot be reached from the website.
6. How long we keep it
- Applications that are not accepted: deleted automatically 12 months after we receive them.
- Accepted speakers: for as long as the representation agreement lasts. Contract and accounting records are then kept for six years, in line with Irish tax and limitation rules.
You can ask us to delete your application earlier at any time.
7. Your rights
You have the right to access your data, to have it corrected or erased, to restrict or object to its use, to data portability, and to withdraw your consent at any time, without affecting what was done before. Write to erica.moscatello@aithink.ie. We reply within one month. You may also complain to the Data Protection Commission (dataprotection.ie).
8. Applying
AI Think never charges a fee to the speakers it represents, at any stage. Every engagement is remunerated. An application does not guarantee acceptance or the publication of a profile, and it is not a job application or a job offer.
9. Changes
We will publish any change to this notice on this page, with a new date at the top.